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Associate Vice President for Finance and Financial Resource Planning - Provost Administration Job

UTMB Health

Date: Sep 5, 2014

Location: Galveston, TX, US

Job Title: Associate Vice President for Finance and Financial Resource Planning - Provost Administration
Job ID: 35583
Location: Galveston
Business Unit: SOMED
Full/Part Time: Full-Time (40 hours)
Regular/Temporary: Regular

Min Qualifications

A Master’s degree or doctorate in business, finance, higher education or related field. Thirteen years or more of progressive management experience, ideally with some experience in a medical school and preferably including work or close interaction with an academic health system or hospital. CPA is required.

Job Description:

The Associate Vice President for Finance and Financial Resource Planning will report and be a senior member of the Executive Vice President and Provost Leadership team. The AVP’s role is in part to oversee several functional areas with the School of Medicine, School of Nursing, School of Health Profession, Graduate School of Biomedical Sciences and Academic Affairs but also to be a leader for the business manager community as well as the primary adviser and thought leader on financial strategic direction. This position will be a key liaison point between the Institution and the School of Medicine, especially as regards the intersection between Institutional Finance and other schools and institutes within the institution.

Specific Job Related Duties


- Coordinate analytical requests relating to financial trends, gift disposition, endowments, grant trends, space efficiency, etc.
- Resolve issues raised by faculty and business managers on matters related to finance, space, benchmarks, systems, etc.
- Interact directly with Chairs on finance and performance questions, provide timely management reports to Dean’s office.
- Lead all budget discussions.
- Help negotiate difficult topics between departments/centers (e.g., moving faculty from a department to a center, including issues related to sharing of indirects and space assignment).
- Present School financial information to leadership venues, faculty orientation sessions, manager meetings, etc.
- Make decisions on complex financial methodologies involving patent income flows, inter-campus relationships, cost alBusiness Units.
- Serve as the School’s primary evaluator of cost alBusiness Unit value with the Health System. Approve indirect cost waivers, Participate on committees evaluating risk evaluation, effort reporting, fringe benefits, etc.
- Provide hands-on leadership for Centers, Institutes, and Core.
- Set core facility charges (working with Institutional Finance).

Longer term responsibilities:

- Set strategies for department coordination on issues related to finance or compliance, translating into new policies and procedures, etc.
- Help improve financial reporting tools for the departments. Work with the Chief Physician Executive to standardize key management practices within the clinical departments.
- Maintain an on-going 5-year operating and capital plan for the Schools, and help formulate financial strategies and contingencies.
- Understand the financial condition of the Schools as the trustees see the information, and translating these data to the Dean’s view with appropriate departmental detail
- Lead financial redesign efforts relating to the methodologies used to allocate central funds.
- Work with the administrative services group to establish programming priorities for the Schools. Work with the Provost’s office leadership and the Vice President of Research on space planning and emergency issues.
- Establish relationships with finance professionals in the Departments and Health System, leading to increased trust and cooperation.
- Work directly with the Vice Provost, Deans and EVP and Provost on performance metrics for chairs and departments, relating to the financial alBusiness Unit methodology and the incentive processes for the Academic Enterprise.
- Serve as a key thought leader in the clinical budget process, including the effort to create consistency of accounting practices in the clinical departments.
- Build on the business manager community; serve as a leader in the development/training process for managers.
- Continue to refine roles and responsibilities and accountability methods for finance/accounting/management functions which cross Institution, management center and departmental organizational lines.
- Assist the Vice Provost and Chief Operating Officer with new strategies for efficiency and/or revenue generation.
- Become a leader in the National Group on Business Affairs in the AAMC in order to evaluate how other Schools are organized and other opportunities for improvement in systems.
- Participate in Facilities and Administration Costs negotiation and evaluation process.


- Performs related duties as assigned.

Preferred Skill/Competency


- A seasoned incumbent with strengths in healthcare/research administration and management.
- An experience-based understanding of the nature of clinical, translational, basic and population-based research.
- A strategist with a strong sense of vision and mission.
- Supervisory and management skills sufficient to effectively facilitate interactions among senior leadership colleagues, faculty and staff that lead to development of institutional action plans.
- Exceptional interpersonal skills.
- Demonstrated ability to creatively and innovatively approach problem-solving.
- Exceptional oral and written communication skills.
- Good analytical and conceptual skills paired with orientation to detail.
- Ability to build consensus and use both inclusiveness and rationale over edict; decisive in decision-making after examining issues from all reasonable aspects, and willing to revise decisions made in the face of relevant, and new reliable information.
- A blend of business acumen and altruistic sensitivities.
- Politically savvy, with an appreciation for the complexities of UTMB’s existence as a university health science center with global reach that is owned and operated by a state university system.
- Ability to be attentive to the details of daily operations while understanding the importance of proper delegation.
- Active participation on committees and in meetings and effective follow-through.
- Proven experience in participatory and matrix management, including several levels of management and staff, to identify and resolve problems and to develop plans, objectives, strategies, policies, budgets and organizational/operational structures.
- An ability to handle multiple priorities simultaneously, i.e., a parallel processor.
- A demonstrated record of leadership ability and professional accomplishment.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Nearest Major Market: Galveston
Nearest Secondary Market: Houston
Job Segments: Financial, Medical, Executive, VP, Business Manager, Finance, Healthcare, Management